Kroolo

Overview

Kroolo is an all-in-one AI workspace that unifies Work, AI Agents, and Search into a single intelligence layer. Its goal is to replace 10+ fragmented productivity and project management apps with one AI-native platform, reducing the context-switching overhead that can consume a significant portion of the average workday. Organizations deploy Kroolo as an AI WorkOS, and its scope covers work management, enterprise search, autonomous AI agents, docs, and cross-platform automation.

Kroolo's core intelligence layer is powered by Kroo AI, an agentic assistant designed to think, act, and execute. Rather than limiting AI to a simple chat window, Kroolo embeds AI into the entire data structure, enabling deep reasoning and autonomous action across projects, docs, goals, and team chats. Unified Context Search indexes all institutional history—including docs, chats, tasks, and tickets—so AI answers are grounded in organizational memory. Teams can also use Voice-to-Workflow to dictate complex structures and turn spoken intent into actionable boards instantly, while a library of 180+ enterprise prompts and prebuilt AI agents handles high-volume business operations in seconds.

The platform is built around three integrated product areas: Kroolo Work for AI-first work management, Kroolo Search for enterprise-grade information retrieval, and Kroolo Agents for automated execution. Its work management suite includes projects, sprints, OKRs, docs and collaboration, smart workflows, forms, portfolios, time tracking, task planning, and AI dashboards. Prebuilt agents are tailored for project management, product, engineering, QA, marketing, sales, operations, IT support, HR, and education, helping every function automate manual work. Kroolo also supports custom AI workflow creation, with an AI workflow builder that connects to 50+ integrations including Asana, ClickUp, Smartsheet, Wrike, Jira, Notion, Trello, Linear, Gmail, Outlook, and Google Calendar.

Built for enterprise deployment, Kroolo is secure by design and provides enterprise controls for fast, safe AI adoption. It orchestrates 5+ leading LLM models across workflows, delivering 99.9% AI uptime and up to 10x faster processing. With a single subscription replacing fragmented tools, organizations can reduce app switching, lower operational costs, and improve productivity—official materials report enterprises using Kroolo can achieve up to 70% productivity improvement. Typical use cases range from RFP-to-project conversion and sprint automation to cross-department search, OKR tracking, voice-driven board creation, and AI-powered operations support.

Core capabilities

AI-Native Work Management

Embed AI directly into projects, sprints, OKRs, docs, and workflows to automate project administration and cross-team delivery.

Kroo Agentic AI

A first-of-its-kind WorkOS assistant that thinks, acts, and executes by unifying projects, docs, goals, and chats into one intelligent engine.

Unified Context Search

Indexes all institutional history—docs, chats, tasks, and tickets—and returns grounded AI answers with organizational memory.

Voice-to-Workflow

Dictate complex organizational structures and convert spoken intent into actionable boards instantly.

180+ Enterprise Prompts

A curated prompt library and prebuilt AI agents that solve common business operations across departments in seconds.

AI Workflow Builder

Design custom AI agents and multi-step automations with a drag-and-drop interface, spanning 50+ integrations.

Multi-LLM Orchestration

Orchestrates 5+ leading LLM models across workflows to optimize performance, with 99.9% AI uptime and 10x faster processing.

AI Goals/OKRs & Dashboards

Plan, track, and visualize team objectives with AI-assisted portfolio views, task planning, and predictive workload insights.

Enterprise Security & Controls

Secure-by-design platform with enterprise-grade controls for safe AI deployment, data governance, and fast setup.

Integrations

Connects natively with Asana, ClickUp, Smartsheet, Wrike, Jira, Notion, Trello, Linear, Gmail, Outlook, and Google Calendar to reduce app switching.

Use cases

Turn an attached RFP into a structured project board with tasks, subtasks, and resource bottleneck analysis.

Automate sprint planning, cross-project risk assessment, and team capacity balancing for engineering leaders.

Search across all past docs, chats, tasks, and tickets to answer organizational questions with full institutional context.

Use voice commands to create complex organizational workflows and structures without manual setup.

Deploy prebuilt AI agents for marketing campaign operations, QA testing, IT support, HR onboarding, or education administration.

Track goals/OKRs and generate AI-powered dashboards for real-time portfolio visibility and workload distribution.

Centralize fragmented work tools into one subscription to eliminate context switching and reduce operational overhead.