Circleback

Overview

Circleback is an AI-powered meeting intelligence platform designed to capture, transcribe, and organize conversations automatically. It works across both virtual and in-person settings: users can record live meetings via the mobile or desktop app, import past audio or video recordings, or connect their calendar for automatic meeting detection and join. The platform supports all major meeting providers including Zoom, Google Meet, Microsoft Teams, WebEx, Slack Huddles, and GoTo, with seamless calendar integration for Google Calendar and Microsoft Outlook Calendar. This eliminates the need for manual note-taking and allows teams to maintain a complete, searchable record of every conversation, whether remote or in the same room.

The core of Circleback is its suite of AI-driven outputs. After each meeting, it generates meticulous, well-organized notes that are written automatically. Action items are extracted, assigned, and organized without manual effort, ensuring follow-ups are never missed and responsibilities stay clear. Users can search across all meetings and ask natural-language questions, with answers drawn directly from their entire conversation history. The transcription engine delivers state-of-the-art accuracy, including correct handling of technical terms and diverse accents, while automatically identifying each speaker by name at the time they speak. Circleback supports over 100 languages, including English, Spanish, French, German, Italian, Portuguese, Dutch, and Japanese, making it a reliable choice for global teams and multilingual environments.

Circleback is built for extensibility and privacy. It connects with Gmail and Outlook to surface relevant email context, and offers native integrations with Slack, Notion, and Linear for automating post-meeting workflows. For developers and power users, the platform provides a full API, an MCP server for linking AI assistants like ChatGPT, Claude, and Cursor, a command-line interface (CLI), and webhooks for building custom integrations. Importantly, Circleback does not train AI models on customer data, and the platform follows best-in-class security practices to keep information private and secure at all times.

By turning meeting conversations into structured, actionable knowledge, Circleback enables professionals to focus on meaningful work rather than administrative overhead. It is ideal for teams that want to automate follow-ups, retrieve past decisions quickly, and stay aligned across remote or hybrid environments. Whether used as a personal assistant for note-taking, a compliance-safe transcription layer, or as an infrastructure component for AI-driven workflows, Circleback delivers accurate, searchable, and secure documentation for the modern workplace.

Core capabilities

AI-Powered Note Generation

Automatically drafts meticulous, organized notes after every meeting, so you never have to write them by hand.

Action Item Extraction

Captures, assigns, and organizes action items automatically, turning conversations into trackable tasks with clear ownership.

Universal Meeting Search

Ask questions and get answers drawn from all recorded conversations, with a searchable transcript across your entire meeting history.

State-of-the-Art Transcription

Offers high accuracy for technical terms and various accents, with automatic speaker identification by name.

Multi-Language Support

Works in over 100 languages, including English, Spanish, French, German, Italian, Portuguese, Dutch, and Japanese.

Calendar and Meeting Platform Integration

Detects and joins meetings automatically through Google Calendar and Outlook; supports Zoom, Google Meet, Microsoft Teams, WebEx, Slack Huddles, and GoTo.

Bot-Free Recording Options

Use the desktop app to record without a bot joining the call, import past audio or video files, or capture meetings on the go with the mobile app.

Security and Privacy

Customer data is never used to train AI models, and the platform adheres to best-in-class security practices.

Ecosystem Integrations

Connect Slack, Notion, Linear, Gmail, Outlook, API, MCP, CLI, and webhooks to automate workflows and extend meeting context to other AI tools.

Use cases

Client meetings and follow-ups: Capture precise notes and action items for customer calls and ensure commitments are tracked.

Cross-functional team alignment: Maintain a shared record of decisions and next steps across departments.

Agile ceremonies: Automate notes for standups, sprint planning, and retrospectives, then sync action items to project tools.

Meeting knowledge search: Ask questions like "What did we agree on in the last roadmap review?" and get instant, answer drawn from past conversations.

In-person workshops and interviews: Record live sessions or import legacy audio to digitize minutes and insights.

AI agent integration: Give ChatGPT, Claude, Cursor, or other assistants access to meeting context through MCP, API, or CLI.

Compliance and security: Keep confidential conversations private with zero training on customer data and enterprise-grade security.